Describe the requirement
List each item with its specification, unit and quantity. Include dimensions, grades or acceptable alternatives where they matter.
How It Works
From requirement to the right quotation.
Bring supplier discovery, procurement requests and quotation reviews together in one organized process.
- 01
Define requirements
Choose a main category, subcategory, description, unit and quantity. Search the Material Master, then edit descriptions for your RFQ.
- 02
Publish your RFQ
Set the request title, delivery location and quotation deadline. Include project information where supported.
- 03
Reach relevant suppliers
Saved category capabilities and eligibility checks guide invitations—not exact description matching.
- 04
Receive quotations
Suppliers review enquiries and enter offered rates. Saved prices can prefill drafts; automatic submission requires explicit authorization.
- 05
Compare and decide
Review pricing, brands, specifications, delivery times, VAT and terms before shortlisting or awarding.
Before you create your first request
A little preparation helps suppliers understand your requirements and makes their quotations easier to compare.
Plan the delivery
Have the delivery location and required timing ready. Make any project constraints clear in the request.
Set a response deadline
Allow suppliers time to review the details and prepare a useful offer. Keep the quotation deadline distinct from the delivery requirement.
Know your priorities
Decide which technical requirements are essential and which commercial terms you need to clarify when reviewing responses.
How it works for suppliers
Build your business profile, show what you can supply and respond to opportunities that fit your capabilities.
- 01
Complete your company profile and verification
- 02
Select multiple main categories and subcategories
- 03
Save private materials and unit prices
- 04
Receive relevant RFQ invitations
- 05
Submit quotations and monitor outcomes
Your saved prices stay private. Buyers see the quotations you submit.
How requests reach relevant suppliers
Procumaterial identifies relevant suppliers from their saved Main Category and Subcategory capabilities, then applies verification, active status, service coverage and configured eligibility rules.
An Electrical → Tools request can reach eligible suppliers with an Electrical → Tools capability.
Category relevance is a starting point. Technical compliance is reviewed in the quotation.
Keep your company capabilities and service coverage current so they reflect the opportunities your business can serve.
What to review before choosing a supplier
Read the complete offer alongside your original requirement. A lower total is useful only when the proposed supply meets your needs.
Technical fit
Check specifications, brands and any alternatives against the requested items. Clarify exceptions before making a decision.
Commercial detail
Review quantities, unit rates, VAT, totals and the terms included in each submitted quotation.
Delivery expectations
Check proposed delivery times and confirm that they work for your location and project schedule.
From an electrical requirement to comparable offers.
A buyer needs electrical tools for a project. They select the relevant category and subcategory, add item descriptions and quantities, and set a delivery location and quotation deadline. Eligible suppliers with matching capabilities can receive invitations and submit their offers. The buyer then reviews the quoted specifications, prices and delivery terms before deciding how to proceed.
This is an illustrative workflow; supplier eligibility and available actions depend on your account and platform configuration.
Ready to put the process to work?
Start with a clear requirement as a buyer, or complete your company profile to introduce your capabilities as a supplier.